Operations

Know what material is on every site, where it went and what it cost.

Control of the materials on your sites: received from suppliers, issued to work areas, moved between sites and counted, with supplier prices and a costed ledger.

Overview

Ehkam Site Materials Control runs the materials on your projects end to end. You receive deliveries on site, issue materials to work areas, move them between sites, count and reconcile, and get alerted before anything runs low, with supplier prices and a costed ledger of every movement. It works in Arabic and English, on the web and on the mobile app.

Because Ehkam is a configurable platform, you can shape it to your own procedures: the information each record holds, the forms, the steps a record moves through, who may do what, and what you see on your dashboards. You can do all of this without changing any code.

At a glance

How it works

  1. Receive

    Receive deliveries on site from suppliers, by batch where needed.

  2. Issue

    Issue materials to work areas and move them between sites.

  3. Count

    Count a site store, review the result, then post it or recount.

  4. Watch

    Get alerted before a material runs low on site.

Features

Site stores and yards

Every site's stores and laydown yards in one storage tree.

  • Build your storage tree: the main store, each site's store and its laydown yards.
  • Every movement is posted to a costed stock ledger, so you always know what you hold and what it is worth.

Receiving

Deliveries received on site from suppliers.

  • Post receipts from suppliers, by batch where an item is tracked that way.
  • Keep the delivery note and order reference with each delivery, and its supplier.

Issues and transfers

Materials issued to where they are used.

  • Issue materials to work areas and activities, so every quantity is accounted for.
  • Transfer stock between stores, tracked while it is in transit, and take returns back in.

Stock counts

Counts that are reviewed before they change the ledger.

  • Count a location, review the result, then post it or send it back for a recount.
  • Count site stores as often as you need, to find losses early.

Stock levels and alerts

Know before you run out.

  • Set low and critical levels for each material, so work is not held up waiting for it.
  • Storekeepers and warehouse managers are alerted when an item falls to its low or critical level.

Materials

A catalogue of your materials, with their batches.

  • Keep your materials by category and unit, such as steel, cement, blocks and finishes.
  • Track batches with their supplier and dates where a material needs it.

Suppliers

Your suppliers, what each supplies and at what price.

  • Keep your suppliers, with the materials each provides and at what price.
  • Keep a register of the services you buy beside your suppliers.

Projects and sites

Your projects and sites as one tree, on the map.

  • Keep projects, sites and work areas nested under each other, so every store has its place.
  • Print a QR code for any location, so a phone scan opens it on the spot.

In the store

Storekeepers working on the floor, on their phones.

  • Use the mobile app on the floor, and scan a QR code to open a record straight away.
  • Geo-fencing makes sure work is done at the right place.

Included

  • Geo-fencing
  • Scannable Code

Workflows and approvals

Controlled steps and approvals for every stock action.

  • Every stock action follows a controlled lifecycle, so nothing is posted until it is ready.
  • Add approvals wherever your procedures need them, such as the site engineer's sign-off on an issue.
  • Chain steps into multi-step processes, such as a review followed by an approval, and track every run.

Dashboards

Live views of your stock.

  • Ready-made dashboards show stock on hand, movements and materials running low by site.
  • Build your own charts and views on any of your data.

Included

  • Dashboards
  • Embedded Views

Roles and permissions

Ready-made store roles, and exact control over who sees and does what.

  • Ready-made roles for the storekeeper and the warehouse manager, with exactly the access each needs.
  • Add roles for site engineers and store clerks, and decide exactly who sees and does what.

Starter roles

Ready on install, so your team can start straight away. Change what each role may do, or add your own roles, at any time.

  • Storekeeper

    Runs the store day to day: receives, issues, moves, returns and counts stock, and maintains locations and the vendor catalog.

  • Warehouse Manager

    Owns the storage tree, the vendor register, and every threshold in it.

Across the system

  • Arabic and English throughout

    Every screen and every record works in both languages.

  • Full audit trail

    Every change to every record, with who made it and when.

  • Linked records

    Connect any record to any other and follow the thread between them.

  • Attachments

    Photos and documents on any record.

  • Configurable without code

    Shape the records, forms, lifecycles, roles and dashboards to your own procedures.

Make it yours

Fields, statuses, roles and forms can all be changed after installing, so the system follows the way your team already works.

Not quite it?

Tell us what you need and we will set it up with you.