Operations

Ingredients in, branches supplied, every batch and its cost on record.

Stores for your ingredients and supplies, with batches and expiry dates, transfers from the central kitchen to every branch, and a costed ledger.

Overview

Ehkam Central Kitchen & Food Stores runs your food stores end to end. You receive ingredients by batch with their expiry dates, transfer stock from the central kitchen to every branch, issue it to production, count and reconcile, and get alerted before anything runs low, with a costed ledger of every movement. It works in Arabic and English, on the web and on the mobile app.

Because Ehkam is a configurable platform, you can shape it to your own procedures: the information each record holds, the forms, the steps a record moves through, who may do what, and what you see on your dashboards. You can do all of this without changing any code.

At a glance

How it works

  1. Receive

    Receive ingredients from suppliers by batch, with their expiry dates.

  2. Transfer

    Send stock from the central kitchen to each branch, tracked in transit.

  3. Count

    Count each store, review the result, then post it or recount.

  4. Watch

    Get alerted before an ingredient runs low.

Features

Kitchen and branch stores

Your central kitchen and branch stores in one storage tree.

  • Build your storage tree: dry stores, chillers and freezers at the central kitchen and in every branch.
  • Every movement is posted to a costed stock ledger, so you always know what you hold and what it is worth.

Receiving

Ingredients received by batch, with their expiry dates.

  • Post receipts from suppliers, by batch where an item is tracked that way.
  • Keep each batch's supplier, production and expiry dates from the moment it arrives.

Transfers to branches

Stock sent from the central kitchen to where it is used.

  • Issue ingredients to production, and send prepared stock to each branch.
  • Transfer stock between stores, tracked while it is in transit, and take returns back in.

Stock counts

Counts that are reviewed before they change the ledger.

  • Count a location, review the result, then post it or send it back for a recount.
  • Count stores as often as you need, to see what was used and what was lost.

Stock levels and alerts

Know before you run out.

  • Set low and critical levels for each ingredient, so a branch never runs out mid-service.
  • Storekeepers and warehouse managers are alerted when an item falls to its low or critical level.

Ingredients and batches

A catalogue of your ingredients and supplies, with their batches.

  • Keep your ingredients and packaging by category, unit and shelf life.
  • Track each batch with its supplier and expiry date, and the shipments that brought it in.

Suppliers

Your suppliers, what each supplies and at what price.

  • Keep your suppliers, with the ingredients each provides and at what price.
  • Keep a register of the services you buy beside your suppliers.

Kitchens and branches

Where your stores sit, as one tree.

  • Keep your central kitchen, regions and branches nested under each other, so every store has its place.
  • Print a QR code for any location, so a phone scan opens it on the spot.

In the store

Storekeepers working on the floor, on their phones.

  • Use the mobile app on the floor, and scan a QR code to open a record straight away.
  • Geo-fencing makes sure work is done at the right place.

Included

  • Geo-fencing
  • Scannable Code

Workflows and approvals

Controlled steps and approvals for every stock action.

  • Every stock action follows a controlled lifecycle, so nothing is posted until it is ready.
  • Add approvals wherever your procedures need them, such as a manager's sign-off on a transfer.
  • Chain steps into multi-step processes, such as a review followed by an approval, and track every run.

Dashboards

Live views of your stock.

  • Ready-made dashboards show stock on hand, movements and ingredients running low.
  • Build your own charts and views on any of your data.

Included

  • Dashboards
  • Embedded Views

Roles and permissions

Ready-made store roles, and exact control over who sees and does what.

  • Ready-made roles for the storekeeper and the warehouse manager, with exactly the access each needs.
  • Add roles for chefs and branch managers, and decide exactly who sees and does what.

Starter roles

Ready on install, so your team can start straight away. Change what each role may do, or add your own roles, at any time.

  • Storekeeper

    Runs the store day to day: receives, issues, moves, returns and counts stock, and maintains locations and the vendor catalog.

  • Warehouse Manager

    Owns the storage tree, the vendor register, and every threshold in it.

Across the system

  • Arabic and English throughout

    Every screen and every record works in both languages.

  • Full audit trail

    Every change to every record, with who made it and when.

  • Linked records

    Connect any record to any other and follow the thread between them.

  • Attachments

    Photos and documents on any record.

  • Configurable without code

    Shape the records, forms, lifecycles, roles and dashboards to your own procedures.

Make it yours

Fields, statuses, roles and forms can all be changed after installing, so the system follows the way your team already works.

Not quite it?

Tell us what you need and we will set it up with you.